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Privacy Policy

Privacy Policy

Last updated: May 2026

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Introduction

Rebecca Bird (“I”, “me”, “my”) is committed to protecting and respecting your privacy. This Privacy Policy explains how your personal information is collected, used, stored, and protected when you visit my website or contact me regarding celebrant services.

I operate as a sole trader based in Somerset, United Kingdom.

This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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Contact Details

If you have any questions about this Privacy Policy or your personal data, you can contact:

Rebecca Bird
 

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What Information I Collect

I may collect and process the following personal information:

  • Names

  • Email addresses

  • Telephone numbers

  • Postal addresses

  • Ceremony details

  • Questionnaire responses

  • Payment information relating to bank transfers

  • Photographs shared by clients

  • Testimonials and reviews

  • Sensitive personal information where relevant to funeral or ceremony planning, including:

    • Religious or spiritual beliefs

    • Family circumstances

    • Bereavement-related information

    • Health or accessibility requirements 

 

How Your Information Is Collected

Your information may be collected when you:

  • Complete the contact form on my website

  • Contact me by email or telephone

  • Complete questionnaires or planning forms

  • Provide information during consultations

  • Submit testimonials or photographs

  • Browse my website

 

How I Use Your Information

I use your information to:

  • Respond to enquiries

  • Provide celebrant services

  • Plan and deliver ceremonies

  • Communicate with you regarding bookings

  • Process payments

  • Maintain business records

  • Improve my website and services

  • Share testimonials or photographs where permission has been provided

  • Meet legal, accounting, or tax obligations

 

Legal Basis for Processing

Under UK GDPR, I rely on the following lawful bases for processing personal data:

  • Consent

  • Performance of a contract

  • Legal obligation

  • Legitimate interests relating to the operation of my business

Sensitive personal data relating to funerals or ceremonies will only be processed where necessary and handled with appropriate care and confidentiality.

 

How Your Information Is Stored

I take reasonable steps to protect your personal information from loss, misuse, unauthorised access, disclosure, or alteration.

Information may be stored securely in:

  • Email systems

  • Password-protected digital files

  • Secure cloud storage

  • Paper records where necessary

 

How Long Information Is Kept

Client records and financial information are normally retained for up to 6 years for tax, accounting, and legal purposes.

Information that is no longer required will be securely deleted or destroyed.

 

Sharing Your Information

Your personal information will not be sold or shared with third parties for marketing purposes.

Information may only be shared where necessary with:

  • Professional advisers (such as accountants)

  • Service providers supporting website or business operations

  • Legal or regulatory authorities where required by law

 

Photographs, Testimonials and Reviews

With your permission, I may use photographs, testimonials, or reviews on my website and social media channels for promotional purposes.

You may withdraw your consent at any time by contacting me.

 

Cookies and Website Analytics

My website may use cookies and analytics tools to improve website performance and understand visitor behaviour.

Cookies are small files stored on your device. You can control or disable cookies through your browser settings.

Further details will be provided in a separate Cookie Policy if applicable.

 

Your Rights

Under UK data protection law, you have rights including:

  • The right to access your personal data

  • The right to request correction of inaccurate information

  • The right to request deletion of your information

  • The right to restrict or object to processing

  • The right to withdraw consent

  • The right to lodge a complaint with the Information Commissioner’s Office (ICO)

For more information, visit the ICO website:

Information Commissioner’s Office (ICO)

 

Changes to This Policy

I may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

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